I envy people that talk about “Inbox Zero“. The event that happens when you have read or disposed of all of your email. My problem is trying to keep my email manageable enough to reach “Inbox 250”.
Reading, writing and disposing of email takes up about 28% of the average office worker’s day. For people in service industries and sales, the number is probably much higher, and the need to handle email efficiently and in a manner that allows us to find and review important correspondence is crucial. All of us seem to have signed up for email lists that send us things we just don’t need to clutter our days with, so we need to find some way to organize our inbox in a rational and efficient manner. Thankfully with the deluge of email comes an avalanche of apps to help you handle the email more efficiently (ok, so maybe its not enough to be called an avalanche, but it sounded better in my head 🙂
None of us read terms when we install new platforms or sign up for information we want online and we end up with an awful lot of email subscriptions that we didn’t know we were participants in. Here are some great tools to handle your subscription woes and organize your inbox;
Unroll.me provides a simple platform to allow you to unsubscribe from lists you are no longer interested in, and then sends the remaining subscriptions to you in one simple “rollup” . An email digest that allows you to pick and choose what you want to read and ignore. The platform supports Gmail and Yahoo mail. You can review and redirect emails that you want directed to your inbox, and simply review and delete those you don’t. In addition you can organize your rollup by category to see specific items of interest.
theswizzle.com is a similar site, but it supports not only GMail and Yahoo, but Gmail, Google Apps, Mac.com , and – Me.com This site is a lot more graphic than unroll.me. The process is the same, and the difference for users will be in their email provider or their preference for the user interface of each site. As you sign up for theswizzle, you have the option of unsubscribing from the service, or unsubscribing and deleting the emails (an option I preferred). Swizzle also allows you to subscribe to brands through their interface so you can add brands to your digest, giving you the option to browse coupons and offers to your heart’s content while keeping your email load down.
Mailstrom.com, a site that is still in Beta, may just be a case of saving the best for last.
If you’re like me, you keep emails because you a) want to deal with them later, b) because you want to keep the email for some business purpose or c) because you read it and neither archived nor deleted it. After a while, you have lots of emails cluttering up your inbox when they should be stored in some organized manner. Having multiple email addresses just complicates the issues. Mailstrom helps organize the thousands of old emails you have in a number of different accounts by creating archives using a number of categories. You can sort and review emails by sender, subject, date, time, lists you appear on, and even the emails you receive from social networks. In just a short time you can archive and organize thousands of emails , keeping everything in easy to find folders.
You may not get to Inbox Zero today, but with these tools, you’ll get a lot closer! Have tips of your own? Please leave them in the comment section so others can benefit from your advice.