The are lots of tech tools that are promoted as being the one thing you need to make your business better, but many of them require you to change the way you do business to employ them effectively, or are aimed at redesigning your entire workflow. Some of them may work for you, and some may not, but I wanted to suggest a few tools that anyone can fit into any existing work flow and will , by using them increase their efficiency and potentially their income through their utilization. I use all of them, so I’m a little bit prejudiced, but I would suggest that at their very simplest level each of these tools could be adopted by anyone of any level of tech skills, and integrated to their current workflow with immense benefit. Without a lot of fuss and bother, let’s take a look at my trio of business helpers.
- CardMunch – is a smart phone app which turns your smart phone into a business card scanner. The best part of it is that after taking the photo of the business card, it is transcribed in to a contact base, and can even be used to establish a LinkedIn connection (since the app is owned by LinkedIn) .
- Evernote – If you’re note using Evernote, you’re missing a great opportunity to work more efficiently. Evernote acts as a combination file cabinet and notebook, allowing you to synchronize your data across computers, iPads, e Pads and smartphones. The note can be audio, photos, or text, as well as web clipping interesting websites you visit. You can organize your notes through tags and notebooks, and in the paid version can share notebooks with others. Some real estate agents use Evernote for creating and sharing transaction folders with their buyers and sellers, and in combination with electronic signature vendors like Docusign, share documents and obtain electronic signatures through this Swiss knife of an application.
- DropBox. No list of great business apps would be complete without Dropbox. This cloud based file saving and synchronizing platform is worth its weight in gold if you work with a team for your business, or if you want to share photos or date with others in your company. The program is simple. You save files in a folder marked “My Dropbox” and it synchronizes across every platform you have installed the app on. Your iPhone, iPad, PC, Mac, android phone or tablet – everywhere you have an internet device you have access to your files. Just this morning I was working on a BPO for a client in Dallas Texas, when I noticed that the photos we had in our Dropbox file were not recent enough for the report. I called my assistant in Philadelphia who ran out to the property and uploaded new photos of the listing into Dropbox. I was able to view them in Honolulu (where I was taking a short vacation) almost simultaneously, I was able to view them on my iPad while I uploaded them to the BPO on my Mac to send to my client in Dallas Texas. By simply having Dropbox installed on each device, I was able to view and upload at the same time using different devices. The possibilities are endless. Share a file of receipts with your accountant to make keeping tax records easier. Create as many folders and sub-folders as you wish and share them with whomever you wish, keeping the other folders completely private.
Next time – I’ll tell you about a couple of great tools for working on that glut of email you deal with everyday. Until then – try these and see how they can help you do what you already do, but do it just a little bit better